---
title: "Files and resources"
description: "Organize project documents, links, recordings, and other source material."
---

> Documentation Index
> Fetch the complete documentation index at: https://docs.heizen.work/llms.txt
> Use this file to discover all available pages before exploring further.

# Files and resources

**Knowledge → Files** is a structured resource browser. It keeps the material
that informs a project in folders with names, types, tags, and source links.

![Heizen Studio Files page showing folders, resources, breadcrumbs, search, type and tag filters, and the Add menu.](/images/heizen-studio/resources.png)

## Create folders

Choose **New Folder**, enter a name, and create it at the project root or inside
the current folder. Use the breadcrumb to move between folders. Rename or delete
the current folder from the folder actions; deleting a folder does not delete
the resources inside it, which become available from the parent level.

## Add a resource

Choose **Add Resource** and select the resource type. Studio supports:

- Documentation
- Meeting
- Video
- Reference
- Repository
- Other

Give the resource a clear name, add tags, and provide a URL. Documentation and
Reference resources can also be uploaded as supported files, including common
PDF, office, text, image, archive, JSON, and Markdown formats.

## Find and maintain resources

Search the current folder by resource name or tag. Use the type and tag filters
to narrow the table. Choose a row's `⋯` menu to **Edit** its metadata,
**Move** it to another folder, **Share** it, or **Delete** it after confirming
the action.

## Preview a resource

Choose a resource row to open it in the preview panel without leaving the
page. Images, PDFs, office documents, and spreadsheets render inline with
zoom, page navigation, download, and print controls; choose **Open original**
to view the source file in a new tab.

![The resource preview panel open beside the file list, rendering a PDF inline with page and zoom controls.](/images/heizen-studio/resource-preview.png)

## Share a resource

Open **Share** from a resource's `⋯` menu to publish it outside the project.
Choose the **General access** level — restricted, password protected, or
anyone with the link — and use **Copy link** to send it. Sharing does not
change who can edit the resource inside Studio, only who can view the shared
link.

A shared link's chat preview shows the file name. Password-protected links show
“Password-protected file” instead, so the name stays hidden until the password
is entered.

![The Share dialog for a resource, showing general access level, a password field, and a Copy link action.](/images/heizen-studio/resource-share-dialog.png)

## Use resources as product context

Add a short description and stable tags so another teammate can tell which
document should be used for which planning task.

[Helix](/studio/helix) can answer questions from uploaded PDF, Word, Excel,
CSV, PowerPoint, HTML, Markdown, and text files, and cites the page, sheet, or
slide it used. Linked resources, archives, and scanned PDFs are listed but not
read.

Helix can also create resources. Ask it in Action mode for an HTML artifact,
such as a status report or a dashboard, and it saves the page as an HTML
resource and opens its preview. To change it, ask Helix in the same or a new
chat, for example “make the header compact and add a status column.” Helix
edits the saved page and reopens the updated preview.

> **Name sources for retrieval**
>
> “Checkout API contract — v2” is easier to search and select than “document
> final final.” Include the product area or release in the name when useful.

Source: https://docs.heizen.work/studio/knowledge/files/index.mdx